A Place For Every Regular Task [Time Management]

Time Management

Having a place for everything and every thing in its place is a wonderful way to keep your space organized.

But you can also apply this same principle to regular tasks, as a way to keep your time well organized, too.

This has several benefits:

  • You save time by not having to schedule regular tasks each time
  • You avoid stress by not having to remember regular tasks
  • You create good habits for yourself
  • You find optimal times for regular activities.

Here are some examples.

Daily Tasks

  • Check process email every day around 8am and 3pm
  • Refill coffee machine every night before bed – even if it’s not quite empty
  • Clear sent mail folder before closing Outlook at the end of each work day.

Weekly Tasks

  • File nails every Saturday before showering
  • Follow up email Pending folder every Friday after lunch
  • Do grocery shopping every Tuesday evening when the store is well stocked and quiet.

Monthly Tasks

  • Clean fridge last Saturday of every month
  • Declutter inbox and delete unneeded emails first Monday of each month
  • Do birthday gift/card shopping first Saturday of every month for the month ahead.

You don’t have to be cheerlessly anal about this. Use the idea only to the extent that it helps your productivity and time management – not as a rigid noose around your diary.

Do you think this can work for you? Do you have daily, weekly or monthly tasks that be given a set place? Please share in the comments!

[Image by ohdarling]

9 thoughts on “A Place For Every Regular Task [Time Management]

  1. sopranonsc says:

    Sleep more soundly: Choose outfit for the next day, complete with undies and accessories. Set them out together. Set the table for breakfast after kitchen is cleared from dinner. Set coffee maker to go off 15 minutes BEFORE the alarm (you’ll wake up to the smell of fresh brewed coffee beckoning you to the kitchen!). Just a thought. πŸ™‚

  2. Erin says:

    Christine M.–Just clean out the fridge the evening before garbage day! That way it isn’t sitting in your garbage can, stinking to high heaven for the next few days! πŸ™‚

  3. Jeff@Daytimer says:

    Michele, I agree about not being anal about these regular tasks, but from my experience most people need some routine in their lives. You can benefit from having a daily/weekly/monthly checklist that not only covers your need-to-do activities, but your goal-related tasks (e.g. “read 1 hour,” “take morning walk”) as well. It’s so easy to get wrapped up in the miniscule tasks of our busy days and forget the big picture items.

    Great post. Really jarred some ideas loose!

  4. Christine M. says:

    I use Remember The Milk to schedule tasks like that. For example, “Clean Toilet” every other week on Thursday. I don’t just use it for cleaning tasks. I use it to schedule my homework so I don’t put it off til Sunday. I really need to schedule a time to clean the fridge. I might use that frequency that you used as an example.

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