Want to spend less time on emails but wary of sounding rude if you’re too brief?
Here’s the answer.
- Write all your emails and replies in bullet points.
- Add a note to your signature file to say you’re using bullet points to boost productivity.
1. Using Bullet Points
Whether you’re organizing a meeting, answering a question, clarifying a point, or communicating any other information, distil each idea into a bullet point.
Bullet points mean:
- One idea per point
- Short, simple words
- Clear, direct communication.
You could also limit yourself to a set number of sentences. But bullet points have several advantages over sentences:
- They’re easier and quicker to write
- They’re easier and quicker to read
- The single idea per point means they’re simpler to understand fast.
Example 1: Organizing a Meeting
- Meeting: 1pm Tuesday 12 Nov Conference Room A
- Purpose: Assign responsibilities for Top Secret Project
- Reply: Yes to confirm.
Example 2: Answering a Sales Rep’s Question
- Product is available in hot pink
- Discount applies to blue and green colors.
Example 3: Clarifying a Point
- I did say I would be at the conference
- However I won’t be staying for the dinner
- Please deduct dinner charge from my invoice.
2. Adding an Explanatory Note
To avoid sounding abrupt, simply add a note along these lines to your email signature file:
I want to spend to less time on emails, so I’m using bullet points.
Join me: http://EmailBulletPoints.com
Will you try it? Let me know!
[Image: by rick]