Welcome to Mission #27 of our 52 Get Organized Missions.
You may not be thrilled with the way you manage time in your business life. On the other hand, you may not want to invest precious money, energy, thought and – yep, even time – into finding a whole new time management system.
If you’d just like to get more done in your business day, follow the 5 easy steps in this mission.
PS Next week: Time Management: How To Declutter Your Home Organization Tasks.
Get Organized Mission # 27: Streamline Your Work Tasks And Be More Productive
Step 1: List Your Work Tasks
Jot down all the things you generally do in your work day. This list will of course vary depending on the work you do, but it may include items like:
Step 2: Simplify or eliminate
Go through your list for anything you can cut down, streamline or cross right off the list.
- Can you stop replying to emails that don’t really need a response?
- Instead of answering calls as they come in, could you return messages all at once?
- If you write a lot of proposals or presentations, could you create a template to save time on the repetitive work?
- If you answer emails with common questions, could you create an FAQ?
- If you manage staff, could you schedule weekly, bi-weekly or daily meetings with each person to address all their concerns at once?
Step 3: Delegate
Next, look for items you can delegate to someone else in the company.
- Could you train a junior staff member to draft reports, proposals, or presentations – which you could then edit and polish?
- Are you doing tasks that could be handled more effectively by another person or department?
Step 4: Outsource
Now check for tasks you can outsource or sub-contract to someone outside the company.
- Would specialist companies save time and money in areas like customer service or research?
Step 5: Batch
Finally, see which of the remaining tasks can be batched together for greater time efficiency and mental effectiveness.
- Can you schedule whole hours, afternoons or days for admin, financials, meetings or other work, to save mental ‘transition time’?
- Can you schedule all uptown meetings on Tuesdays and all downtown meetings on Thursdays, to save travel time?
These steps will leave you with a streamlined list of work tasks that focus on areas where you can be most productive. Well done – you deserve a nice long break. 😉
Dos & Don’ts
- Don’t worry about capturing every little task that occasionally comes your way on your list.
- Do focus on the big, time-consuming challenges, the frequent, repetitive tasks and the annoying, de-motivating parts of your job. These are the places you’ll make the greatest productivity and time-management gains.
Extended Organizing Mission Options
Want to go beyond this 30-minute organizing mission?
- If you have a job, complete this mission with your team, department, boss or assistant. It could move your collective productivity and time management to a new level.
- If you have your own business, complete this mission with your staff. The 30 minutes you spend here could boost both business success and staff morale.
Ready, Set, Go!
Remember – move quickly, act fast, don’t overthink.
Before You Go: Check In!
Please add a comment to say you’ve completed this week’s Get Organized Mission and you’re keeping your commitment.
And see you back here next week!
Did You Know
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